Nominating Committee

Chosen at the annual meeting by the Society, the Nominating Committee consists of nine members of the Society who shall have been enrolled as such for not less than ten years, to nominate officers and members of the Board of Managers, for election at the succeeding annual meeting. Upon request of any member present at such annual meeting, the Secretary shall announce to the meeting the length of membership, local address, age and Society position held by anyone proposed for election to the Nominating Committee.

In case the Society shall not choose such a Nominating Committee at the annual meeting, the Board of Managers shall, by a two-thirds vote, elect such a Nominating Committee of nine members of the Society who shall have been enrolled as such for not less than ten years, who may consent to serve on such Committee, and designate the Chairman thereof. Such election shall be held not later than the regular meeting of the Board held in May following the annual meeting. Except with respect to former Presidents of the Society, who may be ex-officio members of the Board of Managers, neither officers nor members of the board of Managers shall be eligible for election to the Nominating Committee by either the Society or the Board of Managers.

The Nominating Committee shall select and nominate a ticket of the names proposed to fill the respective offices, to be elected by ballot, which ticket shall be printed and distributed as the “Regular Ticket”. The Nominating Committee shall mail notice to each member of the Board of Managers, not later than the fifteenth day of September following election or appointment of the Nominating Committee, of such Regular Ticket. Upon the written request of twenty-five members of the Society, one or more separate tickets may also be made, composed of the names proposed by them to fill the respective offices, each of which tickets shall be printed and distributed as a “Members’ Ticket”, The notice of annual election mailed to members shall contain the names of any ticket, and any proxy card to be executed with respect to such ticket, received by the principal office of the Society on or prior to the date of mailing such notice.

In order to secure as far as may be in the Board of Managers stability in procedure and familiarity with precedents in the business affairs of the Society, every Nominating Committee, in making nominations for the suffrages of the Society of members of said Board other than those who are ex-officio members, shall so arrange their recommendations as to provide for the retirement annually of not less than five nor more than six of those who shall have served longest continuously on said Board.

No member shall be eligible for election to any position at the annual meeting unless: (1) that member shall have been listed by name, together with that position as the position sought, on the “Regular Ticket” proposed by the “Nominating Committee” or on a “Members’ Ticket” which qualified as such under the third paragraph of this Section XIX; or, (2) the member shall have filed a written, dated and signed declaration of candidacy, addressed to the Secretary of the Society, clearly identifying himself as a candidate for that position, which declaration shall have been received at the principal office of the Society by no later than the close of business on the October 14th prior to the annual meeting.